Friday, February 01, 2008

Board Minutes: 2008

The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, November 18, 2008

Attendance: Val Yachik, Jack Beckstrom, Jane Ellen Murray, John Philbin Dolan, Mary Qian, Clayton Beck, Lenore Murphy and William Ewers

1. Clayton Beck moved to approve the previous meeting's minutes. Jack Beckstrom seconded the motion. The motion was unanimously approved.

2. Bill Ewers gave the financial report. He explained that classes were doing well, while workshops were not performing up to par. The Fall Clearance Sale was a success. It grossed more than $14,500, earning just under $4,000 for the P&C. The 2009 Budget was presented. The budget is especially conservative in light of the suffering economy. Lenore Murphy moved that 2009 Budget be approved. Clayton Beck seconded. It was unanimously approved.

3. Val Yachik reported that the Arnold Turtle show was widely praised and had a good turnout at the opening. Many of Arnold's relatives came to see the show.

4. Jane Ellen Murray moved that the P&C raise studio rents by 10%. John Dolan seconded. The motion was approved. Clayton Beck and Lenore Murphy opposed.

5. Bill Ewers reported that the most competitive bid to add flagstone in the courtyard next to the fountain was $1,800. John Dolan moved to accept the proposal. Clayton Beck seconded the motion. The motion was unanimously approved.

6. Clayton Beck motioned to accept 5 new members, Margaret Corboy, Michael Ireland, Yan Obodyanik, Hiromi Sogo and Debra Henrichs. Mary Qian seconded that motion. The new members were approved.

7. Bill Ewers and Val Yachik reported that the appeal letter would ask for money to fund the extra cost of last year's back staircase replacement and future roof repair.

8. Jane Ellen Murray made a motion regarding term limits and the bylaws. Val Yachik referred her to the Bylaws Committee which is in the midst of reviewing term limits and other bylaws issues.

9. John Dolan motioned to adjourn. Clayton Beck seconded. It was unanimously approved.



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The Palette and Chisel Academy of Fine Arts

Regular Board of Directors Meeting Minutes

Tuesday, August 18, 2008

Attendance: Val Yachik, Jack Beckstrom, Michael Wilkins, Bill Ewers, Jane Ellen Murray, Jan Tracy, John Philbin Dolan, Mary Qian, Lenin Delsol, Clayton Beck

1. Jane Ellen Murray moved that the Palette and Chisel seek legal counsel.

Jane Ellen stated: Be it moved that when legal problems or questions arise, the Palette and Chisel seek counsel from “Lawyers for the Creative Arts” (or a similar organization with no ties to any palette member) and arrange for a meeting of interested parties (any P&C member in good standing or board members) concerned with the question or problem. Results should then be reported to the general membership.

Motion was not carried.

2. Michael Wilkins moved to approve the July minutes. Jane Ellen Murray seconded the motion.

3. Bill Ewers gave the financial report.

4. Discussed the formation of a bylaws committee

5. Clayton Beck motioned to accept 2 new members, Kelly Muldoon and Brion Johnson.

Jack Beckstrom and Mary Qian seconded that motion. The new members were approved.

6. Obtaining a mat for the front door to prevent the wiping of muddy and otherwise soiled shoes on the hallway rug was discussed, as was plaque for Rich Morrow’s torso sculpture. The issue of placing flagstone in front of the fountain in the garden was brought up. A new sign with a gallery open, gallery closed option was also discussed.

7. John Dolan motioned to adjourn. Unanimously approved.



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The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, June 24, 2008
________________________________________________________________________

Attendance: Val Yachik, Jack Beckstrom, Michael Wilkins, David Paul, Bill Ewers, Jane Ellen Murray, Jan Tracy, John Philbin Dolan, Lenore Murphy, Clayton Beck

1. Clayton Beck moved to approve the May minutes. Unanimously approved.

2. The Treasurer’s Report was accepted.

3. Jane Ellen moved that the office send a letter to all artist members asking if they would object to making their email available to the membership. Approved

4. Jane Ellen moved for at least two neutral judges from the advisory committee be appointed to tally the vote at the upcoming election. Approved

5. Jane Ellen moved for a prominent explanation of the current voting system with respect to proxies and/or absentee ballots be included in our mailings. Approved

6. Jane Ellen moved that the Executive Director instructed to inform any member who is given a proxy as soon as it arrives, and before the meeting. Withdrawn.


7. Bill Ewers reported:

Building committee: Second floor toilet needed emergency repair. Floor did not have support to hold the toilet properly.

Elections will be held on July 15th.

8. Clayton Beck moved to approve new members: Frank Fitzgerald, Janet Gerske, Gerald Kelly. Unanimously approved.

9. John Dolan motioned to adjourn. Unanimously approved.



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General Membership Spring Quarterly Meeting
Palette and Chisel Academy of Fine Arts
Tuesday, June 24th, 2008



1. Clayton Beck moved to approve the March 2008 minutes.

2. Bill Ewers gave the treasurer’s report. It was accepted.

3. Building Committee update:

2nd Floor bathroom had to be urgently repaired. The repair was due to the floor rotting below the toilet. An emergency vote was called from the board to take care of the repairs.

4. By-laws discussion: Outside lawyers will be contacted on the term limits as a by-law amendment issue to get resolution.

5. John Dolan motioned that the meeting be adjourned. Unanimously approved




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The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, May 20, 2008
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Attendance: Val Yachik, Jack Beckstrom, Michael Wilkins, David Paul, Bill Ewers, Jane Ellen Murray, Jan Tracy, John Philbin Dolan, Cathy Barry, Lenore Murphy.

1. Michael Wilkins moved to approve the January minutes. Unanimously Approved.

2. Ed Wentz will give “Press Kit” to office.

3. The Treasurer’s Report was accepted.

4. Open House PR person will not receive anymore payments from P&C.

5. Bill Ewers reported:

Advisory committee: Committee has been assembled. Members: David Paul, Donna Gerdy, Lenin Delsol, Stephan Giannini, Lenore Murphy.

“Meet the Candidates” included in the next Quarterly meeting on June 24th, at 6:30 pm.

Elections will be held on July 15th.

6. Jack Beckstrom moved to approve new members: Truong Chinh, Andrew Passamani, Doina Wecsler, John Zylstra. Unanimously Approved.

7. John Dolan motioned to adjourn. Unanimously Approved.


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The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, April 1, 2008
________________________________________________________________________

Attendance: Val Yachik, Jack Beckstrom, Michael Wilkins, David Paul, Bill Ewers, Jane Ellen Murray, Jan Tracy, John Philbin Dolan.

1. Ed Wentz gave a Marketing Presentation: Streamline Marketing Kit that goes along with the current flyers’ fonts and colors, and a P&C folder to hold all the material.

2. Jane Ellen Murray moved to approve the Press Kit. Unanimously Approved.

3. Jack Beckstrom moved to approve the January minutes. Unanimously Approved.

4. The Treasurer’s Report was accepted.

5. Bill Ewers reported:

Building: Stairwell construction incurred additional costs due to the structural
damage from the previous conversions in the basement. The previous conversions caused the stair case to deteriorate.

Open House: Final Review

Call for members to Join Committees: Advisory committee members needed.

6. Jane Ellen moved to arrange a future bylaws committee meeting. Approved.

7. Val moved to approve new members; Jeff Allen, Nanette Garcia, Kevin Hunter. Unanimously Approved.

8. Jack Beckstrom moved to limit the number of sculpture pieces that any individual can store in the coach house of the P&C at any give time to five(5). Unanimously Approved.

9. Jan Tracy moved that each member donate time or money per year. Tabled.

10. John Dolan motioned to adjourn. Unanimously Approved.



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The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, February 19, 2008
________________________________________________________________________

Attendance: Val Yachik, Jack Beckstrom, Michael Wilkins, David Paul, Bill Ewers, Clayton J Beck III, Jane Ellen Murray, Jan Tracy, John Philbin Dolan, Lenore Murphy.

1. Sharon Meyers, a P.R. professional, gave a presentation on how she could gain us more exposure for the upcoming open house. The Board decided to vote on her proposal via e-mail the following week.

2. Michael Wilkins moved to approve the January minutes. Unanimously Approved.

3. The Treasurer’s Report was accepted.

4. Bill Ewers reported that the stairwell construction will begin next week.

5. Bill Ewers reported on the status of the open house event.

6. John Dolan moved to limit the lockers to one per member. Unanimously Approved.

7. John Dolan motioned to adjourn. Unanimously Approved.



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The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, January 29, 2007
________________________________________________________________________

Attendance: Val Yachik, Jack Beckstrom, Michael Wilkins, David Paul, Bill Ewers, John Philbin Dolan, Jane Ellen Murray

1. Jane Ellen Murray moved to approve the December minutes. Unanimously Approved.

2. Mike Wilkins moved to approve the 2008 Budget, Unanimously Approved

3. The Treasurer’s Report was accepted.

4. Jack Beckstrom moved to continue with the Presidential Election being in July, with the next Election being held in April. Unanimously Approved

5. Jane Ellen Murray moved to pay the remaining balance of back stairwell project from the building fund. Unanimously Approved

6. John Dolan moved to accept new members; Linell Beaumont, Daniel Coonfield, Anne H. Crawford, Jim Grigg, Errol Jacobson, Siarhei Murauyou, Cathy Priest, Stephanie Weidner . Unanimously Approved

7. John Philbin Dolan motioned to adjourn. Unanimously Approved.

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