Board Minutes: 2009
The Palette & Chisel Academy of Fine Arts
Board of Directors’ Meeting Minutes
Thursday, December 3, 2009
Attendance: Val Yachik, Jack Beckstrom, John Philbin Dolan, Lenin Delsol, Charlotte Arnold, Clayton J. Beck III, Rich Morrow, Lenore Murphy, Mary Qian, Jan Tracy and Mike Wilkins
I. Budget Review – After some email discussion, the Board voted unanimously to approve the 2010 Budget.
----------------------------------------------------------------
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, November 2, 2009
________________________________________________________________________
Attendance: Bill Ewers, Jack Beckstrom, Lenore Murphy, Val Yachik, Mary Qian, Lenin Delsol, Mike Wilkins.
1. NEW MEMBERS: Zsofia Otvos, Neal McNair, David Wan, Sang Han, Juan Ramirez.
It was suggested that we see more work by Anthony Baus. Board also recommends that work of a substantial nature be presented by prospective members in future. Mike motioned, Jack seconded. Approved.
2. TOWN HALL MEETING, first meeting to be held on November 24th at 6.30 pm. Jack suggests town hall meetings be held on Saturdays, the decision for that day of the week to be made in a later board meeting. A second meeting will be held in December, regarding the P&C 2010 budget. A budget will be prepared for the December town hall meeting.
3. UPCOMING SHOWS: The Vanderpoel Museum has responded favorably to the idea of a show to be held at the Palette & Chisel. Richard Schmid would like to do a show with the schmidlings at the Palette, in 2010 or 2011.
4. Still life studio to be set up in basement.
5. Ott gift to the Palette of Arnold Turtle paintings. The remaining paintings from the recent Turtle show have graciously been bestowed upon the Palette and Chisel.
Bridgman drawing update: The piece needs to be deacidified, and will cost $5000.00 to restore, $2500.00 to frame. In order to help pay for this, an appeal letter will be sent out to club members. Mike motions to get proposal, Mary seconds.
BYLAWS: Issue a summary of bylaw recommendations. Board members to respond to Val’s analysis of Bylaw committee within the week.
Mary motions to adjourn meeting Lenore seconds.
---------------------------------------------------------------
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, September 22, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, John Dolan, Bill Ewers, Mary Qian, Lenin Delsol and Michael Wilkins
1. The meeting was called to order at 5:30 pm.
2. Treasurer report reviewed.
Model fees are down by some $5,000.
Renovation fund is at $90,000.
General fund is at $67,000.
Scholarship fund is at $15,000.
Security deposits contain $12,000.
The Board also discussed classes and changes to both classes and workshops.
3. Bridgeman drawing:
Stuart Fullerton obtained an original George Bridgeman drawing to be hung in the 2nd floor stu-dio. John moves to approve reimbursement to Stuart for drawing, Mike seconds the motion. Unanimously approved. Discussed making an appeal for framing and archival costs.
4. Still Life Studio to be in basement studio.
Help will be needed with setting rules of conduct. Monitor will be appointed. This will undergo a 6-month trial before it is made a permanent open workshop.
5. Instructor Guidelines
Motion to draw up a formal working agreement for instructors. John moves, Mike seconds. Unanimously approved.
6. Town Hall Meeting.
The purpose is to communicate with members. The meeting will be scheduled in conjunction with the quarterly meeting.
7. Zhiewei Tu will donate his portrait of Andy Chan at the Gold Medal Show.
8. Studied Bylaw recommendations, some to be classified as rules rather than bylaws. A
comprehensive report will be reviewed at the next meeting.
9. New Members: Joan Matzdorf, Andrea Clarkson, Tim Rees. All in.
10. John motions to adjourn, Mike seconds. Approved unanimously.
-----------------------------------------------------------------
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, August 4, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, Lenore Murphy, John Dolan, Charlotte Arnold, Bill Ewers, Mary Qian, Janet Tracy, Lenin Delsol and Michael Wilkins
1. The meeting was called to order at 5:30 pm.
2. Treasurer’s report was presented by Bill and was accepted by the Board as read. In the area of non-essential spending, options for front door refurbishment were discussed and examined.
3. The possibility of sending an e-mail to warn members to be extra vigilant within the P&C was discussed, as were ideas regarding member instructions for security and visitor screening. John motions to address security concerns. Approved unanimously.
4. Cityscape show was a modest success; a smaller crowd than was expected was in attendance. The idea of different promotion methods was discussed.
5. Suggested wording for bylaws.
Board members are to read bylaw suggestions. It is observed that some of the ideas put forth would make better rules than actual bylaws. For next meeting, proposal will be gone over point by point, to consider which points could be made into rules.
6. Three things to go over.
a. An annual letter to the membership on the state of P&C affairs. Lenore motions, Charlotte seconds.
b. Communications with club members by way of a town hall meeting.
c. Vanderpoel Collection at the P&C.
7. New Members: Christine Schoeler, Peggy Moore. John motions to accept, Janet seconds. Approved unanimously.
8. John motioned to adjourn, Lenore seconded. Approved unanimously.
------------------------------------------------------------------------
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, June 9, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, Lenore Murphy, John Dolan, Charlotte Arnold, Bill Ewers, Mary Qian, Janet Tracy, Jane Ellen Murray, Lenin Delsol and Michael Wilkins
1. The meeting was called to order at 5:30 pm.
2. Minutes from the previous meeting were moved to approval by John, seconded by Lenore. Approved by all.
3. Treasurer’s report was presented by Bill and was accepted by the Board as read. Our net in-come of $38,000 is $7,500 better than we budgeted. This does not include the Leffel workshop which was once again an artistic and financial success.
4. Janet moved that we look into a paperless option for intra-club communication and billing. Lenore seconds. Motion passed.
5. Building/Renovation fund account reviewed. The possibility of investing said fund was dis-cussed, John motions for this to be looked into on a more serious level, Lenore seconds. Motion passed.
6. Marion Steffy’s coach house studio leaks due to the need for brickwork/tuck pointing. Esti-mates have been obtained, further estimates will be required.
7. Palette & Chisel detailed cleaning ideas are discussed, Janet suggests an option she believes may be less costly.
8. The by-laws committee provided a summary of its work to the Board. The by-laws committee submitted one issue to be considered by the Board as a possible a by-law amendment.
The board is reviewing the by-laws committee work product.
9. Jane Ellen Murray resigned as a Director from the Board.
10. Marketing in Workshop Magazine was discussed.
11. New Membership applicants: Buell Cole, Donald Sayles, Renanne Milner, Marko Radulovic. The motion to accept them as new members was unanimously approved.
12. John motioned to adjourn, Lenore seconded.
-------------------------------------------------------------------------
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, April 28, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, Lenore Murphy, John Dolan, Charlotte Arnold, Bill Ewers, Clayton Beck, Mary Qian, Janet Tracy, Jane Ellen Murray and Michael Wilkins
1. The meeting was called to order at 5:30 pm.
2. Minutes from the previous meeting were moved to approval by John, seconded by Lenore. Approved by all.
3. Treasurer’s report was presented by Bill. The $5,000 grant from the city came in March instead of April. The Spring Cleaning grossed over $14,000 and gained the P&C a net profit of $3,500. Lenore moved to accept, Michael seconded. Approved by all.
4. Exhibitions: The Board agreed to hold a fundraiser in July where only Chicago scenes are sold. Jack reported that all is going well for the Sculpture & Drawing show. The Platinum show will return in the summer.
5. Election: It will be Tuesday, June 9. A recruitment letter will be sent soon to the voting members. There are at least 2 director spots up for election. Jack moved to approve the date, Michale seconded. All approved. The next election for officers in 2010 will be held the second Tuesday in April in accordance with the bylaws. Jane Ellen moved and Charlotte seconded. All approved.
6. New Member Approval: Aaron Truesdell – Approved
7. John motioned to adjourn, Charlotte seconded.
..............................................................................................................................
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, March 10, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, Janet Tracy, Lenin Delsol, Lenore Murphy, Mary Qian, Michael Wilkins and Bill Ewers.
1. Minutes from the previous meeting were moved to approval by Michael Wilkins, seconded by Mary Qian.
2. Treasurer’s report was presented by Bill. Lenore moves to accept, Michael seconds.
3. Until we have a better handle on how the economic slowdown will effect the P&C, the Board unanimously agreed to put a hold on non-essential, elective expenditures. The gallery chande-lier, replacement flagstones and new marble front door threshold are all on hold at least until the third or fourth quarter of this year. Other projects we consider vital to our operation such as the spring garden clean-up will go ahead as planned.
4. The Board discussed the possibility of holding a cityscape only $300 and under show as a fundraiser in July.
5. The Gold Medal Show managed to make a small profit. Larry Paulsen won the Gold Medal, Judy Renner took second, Tony Bedolla took third and Clayton J. Beck III won the People’s Choice award.
6. Val and Bill discussed a marketing plan to better involve us with mainstream Chicago art schools, particularly the American Academy of Art. The goal is to develop a rapport and have the students come to our open studios. We’ve started this program by meeting with the Dean of the Fine Art Department from the Academy.
7. Michael motions to adjourn, Val seconds.
..........................................................................................................................................................
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, January 27, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, Lenin Delsol, Lenore Murphy, John Dolan, Charlotte Arnold, Bill Ewers, Clayton Beck and Michael Wilkins
1. Mistake reported in the minutes from the previous meeting is noted: Clayton and Lenore were opposed to the raising of studio rentals.
2. Minutes from the previous meeting were moved to approval by Clayton, Seconded by John.
3. Treasurer’s report was presented by Bill, Lenore moves to accept, Michael seconds.
4. First floor Bathroom is now repaired.
5. Boiler is now fixed and rewired to the tune of $5,000.
6. As per model request, a new washer/dryer for the cleaning of model sheets and drop cloths were installed. The machines were kindly donated by Tor.
7. A grand chandelier was brought to the Palette for its use by Norton Rock. Its placement was discussed and decided. It will be placed in the large gallery, near the front window bay, above the piano. Some refurbishment will have to be done, and this will be subject to bid approval. Michael motions for approval, Charlotte seconds.
8. Com Ed Rates are up. We have a choice as to whether or not to lock in on a rate for the year. C.U.B. will be called for advisement.
9. New website will be finished shortly.
10. New Member Approval: Helena Engel – Approved, Doken Rotunno – Approved, Tobin Richter - Approved
11. Announcements: Clayton will have a 5-week workshop again this summer. David Leffel will be here the 1st 2 weeks of May.
12. We have an Australian twin! The Society of Victorian Artists in Melbourne, Australia. We will be making more official contact in the near future.
13. John motions to adjourn, Lenore seconds.
Board of Directors’ Meeting Minutes
Thursday, December 3, 2009
Attendance: Val Yachik, Jack Beckstrom, John Philbin Dolan, Lenin Delsol, Charlotte Arnold, Clayton J. Beck III, Rich Morrow, Lenore Murphy, Mary Qian, Jan Tracy and Mike Wilkins
I. Budget Review – After some email discussion, the Board voted unanimously to approve the 2010 Budget.
----------------------------------------------------------------
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, November 2, 2009
________________________________________________________________________
Attendance: Bill Ewers, Jack Beckstrom, Lenore Murphy, Val Yachik, Mary Qian, Lenin Delsol, Mike Wilkins.
1. NEW MEMBERS: Zsofia Otvos, Neal McNair, David Wan, Sang Han, Juan Ramirez.
It was suggested that we see more work by Anthony Baus. Board also recommends that work of a substantial nature be presented by prospective members in future. Mike motioned, Jack seconded. Approved.
2. TOWN HALL MEETING, first meeting to be held on November 24th at 6.30 pm. Jack suggests town hall meetings be held on Saturdays, the decision for that day of the week to be made in a later board meeting. A second meeting will be held in December, regarding the P&C 2010 budget. A budget will be prepared for the December town hall meeting.
3. UPCOMING SHOWS: The Vanderpoel Museum has responded favorably to the idea of a show to be held at the Palette & Chisel. Richard Schmid would like to do a show with the schmidlings at the Palette, in 2010 or 2011.
4. Still life studio to be set up in basement.
5. Ott gift to the Palette of Arnold Turtle paintings. The remaining paintings from the recent Turtle show have graciously been bestowed upon the Palette and Chisel.
Bridgman drawing update: The piece needs to be deacidified, and will cost $5000.00 to restore, $2500.00 to frame. In order to help pay for this, an appeal letter will be sent out to club members. Mike motions to get proposal, Mary seconds.
BYLAWS: Issue a summary of bylaw recommendations. Board members to respond to Val’s analysis of Bylaw committee within the week.
Mary motions to adjourn meeting Lenore seconds.
---------------------------------------------------------------
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, September 22, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, John Dolan, Bill Ewers, Mary Qian, Lenin Delsol and Michael Wilkins
1. The meeting was called to order at 5:30 pm.
2. Treasurer report reviewed.
Model fees are down by some $5,000.
Renovation fund is at $90,000.
General fund is at $67,000.
Scholarship fund is at $15,000.
Security deposits contain $12,000.
The Board also discussed classes and changes to both classes and workshops.
3. Bridgeman drawing:
Stuart Fullerton obtained an original George Bridgeman drawing to be hung in the 2nd floor stu-dio. John moves to approve reimbursement to Stuart for drawing, Mike seconds the motion. Unanimously approved. Discussed making an appeal for framing and archival costs.
4. Still Life Studio to be in basement studio.
Help will be needed with setting rules of conduct. Monitor will be appointed. This will undergo a 6-month trial before it is made a permanent open workshop.
5. Instructor Guidelines
Motion to draw up a formal working agreement for instructors. John moves, Mike seconds. Unanimously approved.
6. Town Hall Meeting.
The purpose is to communicate with members. The meeting will be scheduled in conjunction with the quarterly meeting.
7. Zhiewei Tu will donate his portrait of Andy Chan at the Gold Medal Show.
8. Studied Bylaw recommendations, some to be classified as rules rather than bylaws. A
comprehensive report will be reviewed at the next meeting.
9. New Members: Joan Matzdorf, Andrea Clarkson, Tim Rees. All in.
10. John motions to adjourn, Mike seconds. Approved unanimously.
-----------------------------------------------------------------
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, August 4, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, Lenore Murphy, John Dolan, Charlotte Arnold, Bill Ewers, Mary Qian, Janet Tracy, Lenin Delsol and Michael Wilkins
1. The meeting was called to order at 5:30 pm.
2. Treasurer’s report was presented by Bill and was accepted by the Board as read. In the area of non-essential spending, options for front door refurbishment were discussed and examined.
3. The possibility of sending an e-mail to warn members to be extra vigilant within the P&C was discussed, as were ideas regarding member instructions for security and visitor screening. John motions to address security concerns. Approved unanimously.
4. Cityscape show was a modest success; a smaller crowd than was expected was in attendance. The idea of different promotion methods was discussed.
5. Suggested wording for bylaws.
Board members are to read bylaw suggestions. It is observed that some of the ideas put forth would make better rules than actual bylaws. For next meeting, proposal will be gone over point by point, to consider which points could be made into rules.
6. Three things to go over.
a. An annual letter to the membership on the state of P&C affairs. Lenore motions, Charlotte seconds.
b. Communications with club members by way of a town hall meeting.
c. Vanderpoel Collection at the P&C.
7. New Members: Christine Schoeler, Peggy Moore. John motions to accept, Janet seconds. Approved unanimously.
8. John motioned to adjourn, Lenore seconded. Approved unanimously.
------------------------------------------------------------------------
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, June 9, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, Lenore Murphy, John Dolan, Charlotte Arnold, Bill Ewers, Mary Qian, Janet Tracy, Jane Ellen Murray, Lenin Delsol and Michael Wilkins
1. The meeting was called to order at 5:30 pm.
2. Minutes from the previous meeting were moved to approval by John, seconded by Lenore. Approved by all.
3. Treasurer’s report was presented by Bill and was accepted by the Board as read. Our net in-come of $38,000 is $7,500 better than we budgeted. This does not include the Leffel workshop which was once again an artistic and financial success.
4. Janet moved that we look into a paperless option for intra-club communication and billing. Lenore seconds. Motion passed.
5. Building/Renovation fund account reviewed. The possibility of investing said fund was dis-cussed, John motions for this to be looked into on a more serious level, Lenore seconds. Motion passed.
6. Marion Steffy’s coach house studio leaks due to the need for brickwork/tuck pointing. Esti-mates have been obtained, further estimates will be required.
7. Palette & Chisel detailed cleaning ideas are discussed, Janet suggests an option she believes may be less costly.
8. The by-laws committee provided a summary of its work to the Board. The by-laws committee submitted one issue to be considered by the Board as a possible a by-law amendment.
The board is reviewing the by-laws committee work product.
9. Jane Ellen Murray resigned as a Director from the Board.
10. Marketing in Workshop Magazine was discussed.
11. New Membership applicants: Buell Cole, Donald Sayles, Renanne Milner, Marko Radulovic. The motion to accept them as new members was unanimously approved.
12. John motioned to adjourn, Lenore seconded.
-------------------------------------------------------------------------
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, April 28, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, Lenore Murphy, John Dolan, Charlotte Arnold, Bill Ewers, Clayton Beck, Mary Qian, Janet Tracy, Jane Ellen Murray and Michael Wilkins
1. The meeting was called to order at 5:30 pm.
2. Minutes from the previous meeting were moved to approval by John, seconded by Lenore. Approved by all.
3. Treasurer’s report was presented by Bill. The $5,000 grant from the city came in March instead of April. The Spring Cleaning grossed over $14,000 and gained the P&C a net profit of $3,500. Lenore moved to accept, Michael seconded. Approved by all.
4. Exhibitions: The Board agreed to hold a fundraiser in July where only Chicago scenes are sold. Jack reported that all is going well for the Sculpture & Drawing show. The Platinum show will return in the summer.
5. Election: It will be Tuesday, June 9. A recruitment letter will be sent soon to the voting members. There are at least 2 director spots up for election. Jack moved to approve the date, Michale seconded. All approved. The next election for officers in 2010 will be held the second Tuesday in April in accordance with the bylaws. Jane Ellen moved and Charlotte seconded. All approved.
6. New Member Approval: Aaron Truesdell – Approved
7. John motioned to adjourn, Charlotte seconded.
..............................................................................................................................
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, March 10, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, Janet Tracy, Lenin Delsol, Lenore Murphy, Mary Qian, Michael Wilkins and Bill Ewers.
1. Minutes from the previous meeting were moved to approval by Michael Wilkins, seconded by Mary Qian.
2. Treasurer’s report was presented by Bill. Lenore moves to accept, Michael seconds.
3. Until we have a better handle on how the economic slowdown will effect the P&C, the Board unanimously agreed to put a hold on non-essential, elective expenditures. The gallery chande-lier, replacement flagstones and new marble front door threshold are all on hold at least until the third or fourth quarter of this year. Other projects we consider vital to our operation such as the spring garden clean-up will go ahead as planned.
4. The Board discussed the possibility of holding a cityscape only $300 and under show as a fundraiser in July.
5. The Gold Medal Show managed to make a small profit. Larry Paulsen won the Gold Medal, Judy Renner took second, Tony Bedolla took third and Clayton J. Beck III won the People’s Choice award.
6. Val and Bill discussed a marketing plan to better involve us with mainstream Chicago art schools, particularly the American Academy of Art. The goal is to develop a rapport and have the students come to our open studios. We’ve started this program by meeting with the Dean of the Fine Art Department from the Academy.
7. Michael motions to adjourn, Val seconds.
..........................................................................................................................................................
The Palette and Chisel Academy of Fine Arts
Regular Board of Directors Meeting Minutes
Tuesday, January 27, 2009
________________________________________________________________________
Attendance: Val Yachik, Jack Beckstrom, Lenin Delsol, Lenore Murphy, John Dolan, Charlotte Arnold, Bill Ewers, Clayton Beck and Michael Wilkins
1. Mistake reported in the minutes from the previous meeting is noted: Clayton and Lenore were opposed to the raising of studio rentals.
2. Minutes from the previous meeting were moved to approval by Clayton, Seconded by John.
3. Treasurer’s report was presented by Bill, Lenore moves to accept, Michael seconds.
4. First floor Bathroom is now repaired.
5. Boiler is now fixed and rewired to the tune of $5,000.
6. As per model request, a new washer/dryer for the cleaning of model sheets and drop cloths were installed. The machines were kindly donated by Tor.
7. A grand chandelier was brought to the Palette for its use by Norton Rock. Its placement was discussed and decided. It will be placed in the large gallery, near the front window bay, above the piano. Some refurbishment will have to be done, and this will be subject to bid approval. Michael motions for approval, Charlotte seconds.
8. Com Ed Rates are up. We have a choice as to whether or not to lock in on a rate for the year. C.U.B. will be called for advisement.
9. New website will be finished shortly.
10. New Member Approval: Helena Engel – Approved, Doken Rotunno – Approved, Tobin Richter - Approved
11. Announcements: Clayton will have a 5-week workshop again this summer. David Leffel will be here the 1st 2 weeks of May.
12. We have an Australian twin! The Society of Victorian Artists in Melbourne, Australia. We will be making more official contact in the near future.
13. John motions to adjourn, Lenore seconds.
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