Board Minutes: 2004
12-15-04
Attending:
Marion Steffy
Val Yachik
Mike Van Zeyl
Clayton Beck
Mike Doyle
Chris Miller
Ralph Cossentino
Mary Qian
Jayne Bellows
Bill Ewers - Executive Director
..................................................................................................................
1. Doyle moved to accept the Treasurer's report. Unananamously approved
2. Doyle moved to approve the November minutes. Unananamously approved
3. Beck moved to approve the following policy questions for the Workshops
(as presented by the Education committee): (passed unanamously)
#1. What is the purpose of the open workshops?
*open our doors to prospective members
*continue to give members the thing we most cherish: working from the live model in a variety of times and formats
*give our students a chance to practice what they learn in classes.
# 2. Who has the authority to make day to day decisions regarding the workshops which do not involve the expenditure of money?
* The monitor has the authority to make all decisions on-the-spot. Anyone questioning those decisons
should contact the office. The executive director will resolve the issue by himself or by consulting the studio
chairperson -- and in either case, will inform the studio chairperson of what happened.
#3. What is the role of the Education Committee?
*The scope of the Education committee shall be the all aspects of education, workshops and
open workshops (not just limited to those located on the premises in case we set things up somewhere else)
provided by or on behalf of the Palette & Chisel, including, among other things, teachers, curriculum,
administration and the day to day business of such education, workshops and open workshops.--
#4. Who has the authority to get reimbursed for cashspent on behalf of the workshops? (For example, if a light
goes out, can someone just go buy the light?) .. The monitor, up to $50.
#9. What is the recommended method for model payment?
* By check signed by monitor, or if not available, the office.
#10. Should the monitors be paid?
*No
#11. Should models be paid more?
*$15/hour is OK for now.
#12. What items should be included in the posted notice as to proper procedures and behavior at the workshops?
(For example, Sunnyside odorless, etc.)
*see notice as now posted
How can these procedures be enforced ?
*job of monitor
#14. How address overcrowding in the workshops and fairness as to "position" relative to the models?
*first come, first served
#15. How can we ensure a variety and high level of sophistication in the poses?
*Variety will be mentioned in Monitor’s Guide — and the committee will consider complaints
raised on this issue by those who attend workshops.
#16. What other improvements need to be made in open workshops ?
Sculpture monitors should consider doing the following:
*to increase the cumulative pose times
*At the end of the pose, to arrange for photographs to be taken
....................................................................
4. Bellows moved to approve the following. (passed unanamously):
#17. Should we request that the next large, available studio be transformed into a workshop studio ?
*whenever a studio comes open - before it is re-rented — it should go before the education committee to
Recommend turning it into a classroom or not.
5. The following two provisions were sent back to the education committee for rewriting
(to include a trial period for new workshops)
#7. What is the recommended mix between classes and open workshops?
*we should have as many viable workshops as we can afford (as determined by the Board) and in the
Space/times that remain, as many classes as can be supported by students
#20. What is the proper number of open workshops that the P&C should sponsor ?
*Per necessity, subject to budget
6. Doyle moved to approve the new exhibition contract . Unanamously approved
7. Beck moved to approve the new studio rental contract (including the restoration of part 8 from the
original contract - which required renters to buy liability insurance) Unanamously approved
8. Miller moved to approve the following studio waiting list policy:
#1 .open studios are offered to those on the waiting list, beginning
at the top (no change))
#2. Those who refuse an offered studio, keep their position on the list (no change)
#3. Those who lease a studio - keep their position on the list.(no change)
#4. Those who have signed 7 seven one-years leases (for the same -- or
for multiple studios -- over any period of time ) go to the bottom of the waiting
list, and will then have the same opportunities for future rentals as anyone
else who is new to the waiting list. (this provision is new -- and gives
opportunities to newcomers that might have been given to those who
have rented studios for over seven years)
9. Doyle moved to table the above motion ( On hearing that directors Jane Ellen and Ed had requested by
email to be present for a vote on this issue) approved unanamously
10. Beck moved to approve the Executive Director job description (with additon of "coordinate member
volunteers") approved unanamously
11. Bill Ewers will proceed to purchase 3 computer workstations (with funds approved in November)
The computer consultant will consult with Beck and Miller regarding software.
12. Doyle moved to approve the following people for membership:
Laurance Lignel
Nadine Warner
CLJ Lancster (unanamously approved)
13. Cossentino moved to approve up to $1000 in scholarships(for P&C classes) for students in Lincoln Park High School
(unanamously approved)
14. Doyle moved for $5000 annual raise for executive director plus $2000 year-end bonus. (unanamously approved)
15. MIller moved that Presidento call for an Executive Director evaluation meeting prior to presenting a motion for
a salary raise. (unanamously approved)
16. Marion moved to raise Marcy's wage by $1.50 / hour. (unanamously approved)
17. Bellows move to approve the letter to James Cuno (director of Art Institute) -- with grammatical corrections.
(unanamously approved)
18. Van Zeyl moved for adjournment. (unanamously approved)
.............................................................................
11-17-04
Attending:
Mike Wilkins
Marion Steffy
Val Yachik
Mike Van Zeyl
Clayton Beck
Mike Doyle
Chris Miller
Ralph Cossentino
Jack Beckstrom (present for discussion of first motion)
Bill Ewers - Executive Director
..................................................................................................................
1. Mike Wilkins moved as follows: to request that the board assign Bill to find
a teacher for a new sculpture class in either Drapery, mold-making,
relief making, or multi-figure sculpture - with Jack Beckstrom providing
initial teacher contacts and Rich Morrow also serving as advisor.
Bill will report on this project after 3 months. Motion approved.
2. Bill Ewers will get prices for the removal of interior wall in coach house
main studio.
3. Changes proposed for "Welcome to workshops" flyer - regarding holding
positions and mission statement at the end. Amended version to be presented in
December.
4. "Quesions regarding workshops" policy list will be distributed by office to
absent board members and discussed in December meeting.
5. Questions regarding classroom rental to teachers will be addressed by
Education committee - which now meets the second Tuesday of every month.
6. Marion Steffy moved to approve the October minutes. Motion passed.
7. Ralph Cossentino moved to accept Treasurer's report. Motion passed.
8. Bill Ewers will provide a memership count on a quarterly basis. Currently there
are 213 full-dues paying members.
9. Ralph Cossentino moved to allocate up to $1500 for phase one of website
redesign. Motion passed. (phase one is new graphics for current site -- phase two
is introducing a members-only section)
10. Bill reported that he attended hearing regarding building violations -- problems
resolved for time being.
11.. Copies of new studio contract were distributed - will be placed for a vote in December
meeting.
12.. Copies of Executive Director job description were distributed - will be placed for a vote in December
meeting.
13.. Quarterly meeting scheduled for Thursday, 12/16
14.. Discussion of studio rental policy will be continued in December. Board members
asked to bring alternative proposals.
15.. Motion by Mike Wilkins to accept Randy Mcclure as new member. Motion approved.
16.. Costs for library shelves will be presented to office tomorrow.
17.. Target date for finalized, legalized version of gallery exhibition contract has been
moved to December
18. Jane Ellen has asked that the following issues will be added to agenda at next
meeting:
1. To hire landscape lady to continue work into the courtyard
2. New easels should be exchanged for heavier ones if possible
3. Money should be put aside to clean and sometimes reframe pictures that we wish
to hang on the premises.
19.. Motion by Mike Wilkins to adjourn. Motion approved.
....................................................................................
10-20-04
Attending:
Mike Wilkins
Marion Steffy
Val Yachik
Mike Van Zeyl
Jane Ellen Murray
Mike Doyle
Mary Qian
Chris Miller
Bill Ewers - Executive Director
..................................................................................................................
1.Marion Steffy made a motion to approve minutes from July. Unanamously approved
2 Mike Wilkins made a motion to approve minutes from September. Unanamously approved
3.Mike Wilkins made a motion to approve the Treasurer's report. Unanamously approved.
4. Bill Ewers will give a monthly report on the number of full-dues-paying members.
5. Bill will provide proxy-packet for each board member consisting of
1. text of proposed changes
2. proxy-ballot allowing each member to selectively vote each change up or down
3. amended list of members who have not voted
6. Bill will go to court hearing regarding building code violations found by inspector
7. A plan for shelves in the library will be costed out and measured to determine relative shelf space
compared to what we now have.
8. Building committee will consider improvements for 2nd floor coach house
9. Scholarship announcement will be promoted as a public relations event.
10. Mike Van Zeyl and Chris Miller will cost out implementation of new website design
11. New Studio contract will be presented at next meeting - without fail !
12. Regarding studio rental policy, at next meeting we will review:
1. studio rental policy - including Mike Doyle's proposal
2. Rents for 2005
3. studio renewal policy
13. Next month is the target date for finalized, legalized version of gallery exhibition contract
14. Next month we will consider the job description of the executive director
15. Motion by Chris Miller to approve the following new members: (unanamously approved)
Priscilla Olson
Rachel Bradley
16. (carried over from last month) -- Bill Ewers will place a survey card near the front door
17. (carried over from last month) - Bill Ewers will call city hall and investigate costs to have
banners on the city poles in front of building
18. (carried over from last month) - Val Yachik will write an alternative version to
Chris Miller's text for a letter from the P&C to the new director of the Art Institute,
and he will e-mail this to board members within a week for their approval.
19. Motion by Chris Miller to adjourn - approved unanamously
...........................................................................
meeting 9-15-2004
attending officers and directors::
Ed Wentz
Mary Qian
Ralph Cossentino
Marion Steffy
Mike Van Zeyl
Ed Wentz
Mike Doyle
Val Yachik
Jane Ellen Murray
Chris Miller
Bill Ewers - Executive Director
...............................................
1. Motion from Jane Ellen Murray, second by Ralph Cossentino:
"The gist of issues discussed by the Board shall be included in the minutes"
Amendment to motion approved as follows:
"The conclusions and directions of issues discussed by the Board shall be
included in the minutes"
Motion, as amended, passed unanamously.
2. Bill Ewers will call painters and contractors to look into repairs in coach house
and main building.
3. The Education committe will meet regularly on the second Wednesday of every
month
4. Mike Van Zeyl will have completed a new design for the website to show the board
at the November meeting.
5. Bill Ewers will place a survey card near the front door to survey new visitors.
6. Bill Ewers will call city hall and investigate the costs to make and put banners
on the city poles in front of the building
7. Flyers for the 2005 scholarship contest will be mailed next week
8. Motion from Marion Steffy - second by Mike Doyle - to approve the following
people for membership:
Edward Klein
Nanci Burnside
motion passed unanamously
9. Motion from Marion Steffy - second by Jane Ellen Murray - to accept treasurer's report.
motion passed unanamously.
10. Office will provide all board members with 10 bylaws changing proxy packets -- so
that board members can get those who have not voted to vote.
11. Motion to approve up to $5000 for a new computer system for the office.
motion passed unamously except for Chris Miller.
12. Bill Ewers will draft a policy for the studio waiting list and present it to the board
13. Chris Miller presented the text for a letter from the P&C to the new director of the
Art Institute. Val Yachik will write an alternative version.
.................................
meeting 7-22-2004
attending officers and directors::
Jayne Bellows
Clayton Beck
Mike Van Zeyl
Ed Wentz
Mike Wilkins
Mike Doyle
Val Yachik
Jane Ellen Murray
Chris Miller
Bill Ewers - Executive Director
...............................................
1. Wilkins moved to receive the treasurer's report. Unanamously approved
2. Following new members were presented :
Martin Kenny
Lenny Wallace
Tilmon Kreiling Jr.
Gilbert Ghez
Beck moved to approve their membership. Unanamously approved.
3. Beck moved to accept minutes from June board meeting. Unanamously approved
4. Jane Ellen has requested that the following be entered into the minutes
of the July meeting:
"Two matters that were not in the minutes and I think they should
be..... I asked for a report at the next Board meeting on how the money
that was raised at xmas by the membership, the Murray foundation money,
the money Ed and I donated from our art show was spent. I also asked
how the money given to us by the City of Chicago would be designated.
(While this was not made in the form of a motion, it was agreed to by
the board.)
I also reminded the Treasurer that $10,000 must be transfered from the
Restoration Fund to the General Fund in December under the terms of a
motion made several months ago by the Board. I think this is important
to keep in mind as we contemplate future spending on improvements."
.. Jane Ellen
........................................................................................................
other issues relating to me:
1. Bill will put committee meeting announcements on the web
2. Bill will draft a policy for the studio waiting list and present it to the board
3. I need to give ballast phone number to office
4. I need to write text for sculpture workshop ad
5. all committees will meet in August
Figure Sculpture workshops at the Palette and Chisel running 4 times weekly - 52 weeks
a year. A budget priced, non-instructed, informal, unique program open to everyone
enthusiastic about sculpture. A kiln is available. See website for details.
re committees:
The education is already scheduled to meet Wednesday , 8/11
Please inform me when the communications committee will meet. I think
we really need to re-visit our website -- as well as the newsletter and other
publications relating to member participation at the quarterlies.
......................................................................................
.................................................................................................
board meeting 6/16/2004
.................................
attending:
Val Yachik (presiding)
Janet Tracy
Marion Steffy
Ralph Cossentino
Mike Wilkins
Mike Doyle
Ed Wentz
Jane Ellen Murray
Chris Miller (taking minutes)
plus:
Bill Ewers (Executive Director)
.................................
Motions presented:
1. Wemtz moved that "We approve the minutes of the May Board
Meeting" Unanamously approved.
2. Murray moved that we accept the Treasurer's report - unanamously approved
3. Wentz moved that approve the new studio leases. Doyle moved that
we postpone the issue until next month. Motion to postpone passed unanmously.
4. Miller moved that studio renewals be limited to seven years.
Steffy moved that we postpone the issue until next month. Motion to postpone passed unanmously.
5. Wentz moved that we approve the following individuals for membership:
Joseph Beard - associate member
Grace Zhang - associate member
Pamela Johnson - associate member
Sheila Taub - Patron member
Jennifer Worsley - non resident member
Zoran Milosevic - non resident member
unanamously approved
6. Wentz moved that we enter the following into the minutes:
1. Tracy's suggested goals for the Education Committee
2. Yachik's suggested goals for the building committee
3. Yachik's suggested goals for the membership committee
4. Miller's report from the Long-Range Planning committee
meeting.
unanamously approved - texts as follows:
( Bill: please insert here items #1, #2, #3 )
.......................................................................................
board meeting 5/19/2004
.................................
attending:
Val Yachik (presiding)
Janet Tracy
Mike Van Zeyl
Marion Steffy
Mary Quan
Jayne Bellows
Mike Doyle
Ed Wentz
Jane Ellen Murray
Chris Miller (taking minutes)
plus:
Bill Ewer (Executive Director)
.................................
Motions presented:
1. Ed Wentz moved that we accept the Treasurer's report - unanamously approved
2. Ed Wentz moved that "We authorize Bill Ewer to hire Coleen Schuetz to work on the garden
with a limit of $1000 start-up cost" Unanamously approved
3. Marion Steffy moved that "We approve the minutes of the April Board
Meeting" Unanamously approved.
4. Jane Ellen Murray moved that "we send a thankyou letter to Christine
for her work as secretary" Unanamously approved
5. Ed Wentz moved that "we spend $1500 to wallpaper the galleries (material
and labor) Unanamously approved.
6. Mike Doyle moved that " We approve $5000 to complete payment in full
on contract to Orchard Construction and its subcontractors"
Unanamously approved.
7. Janet Tracy moved that "we accept the list of committee members and
chairs as follows: (unanamously approved)
Building: Val Yachik (chair), Dominic Catena, Jayne Bellows, Pam Knowles,
Mike Wilkins, Jack Beckstrom
subcommittee for Gallery lighting: Clayton Beck (chair), Val Yachik
subcommittee for studio lighting: Clayton Beck (chair), Val Yachik,
Mike Van Zeyl
Communications: Val Yachik (chair),Ed Wentz, Jane Ellen Murray, Chris Miller,
Mike Wilkins, Mike Van Zeyl
Office Committee: Val Yachik (chair)
Education: Janet Tracy (Chair), Val Yachik (co-chair), Chris Miller,
Clayton Beck, Barbara Lockhardt, Mike Doyle
subcommitte for studio operations: Rich Morrow (chair)
Membership : Ed Wentz (chair), Jayne Bellows
Exhibitions: Clayton Beck (chair), Ed Wentz, Marion Steffy, Janet Tracy,
Jane Ellen Murray
Long Range Planning: Chris Miller (chair), committee of the whole including
all artist members
By-laws: Janet Tracy (chair), committee of the whole including all artist
members
Fund Raising events: Ralph Cossentino (chair), Ed Wentz
Donations and Scholarships
and Community outreach : Marion Steffy (chair), Lenore Murphy
Financial: Committee of the whole board
Attending:
Marion Steffy
Val Yachik
Mike Van Zeyl
Clayton Beck
Mike Doyle
Chris Miller
Ralph Cossentino
Mary Qian
Jayne Bellows
Bill Ewers - Executive Director
..................................................................................................................
1. Doyle moved to accept the Treasurer's report. Unananamously approved
2. Doyle moved to approve the November minutes. Unananamously approved
3. Beck moved to approve the following policy questions for the Workshops
(as presented by the Education committee): (passed unanamously)
#1. What is the purpose of the open workshops?
*open our doors to prospective members
*continue to give members the thing we most cherish: working from the live model in a variety of times and formats
*give our students a chance to practice what they learn in classes.
# 2. Who has the authority to make day to day decisions regarding the workshops which do not involve the expenditure of money?
* The monitor has the authority to make all decisions on-the-spot. Anyone questioning those decisons
should contact the office. The executive director will resolve the issue by himself or by consulting the studio
chairperson -- and in either case, will inform the studio chairperson of what happened.
#3. What is the role of the Education Committee?
*The scope of the Education committee shall be the all aspects of education, workshops and
open workshops (not just limited to those located on the premises in case we set things up somewhere else)
provided by or on behalf of the Palette & Chisel, including, among other things, teachers, curriculum,
administration and the day to day business of such education, workshops and open workshops.--
#4. Who has the authority to get reimbursed for cashspent on behalf of the workshops? (For example, if a light
goes out, can someone just go buy the light?) .. The monitor, up to $50.
#9. What is the recommended method for model payment?
* By check signed by monitor, or if not available, the office.
#10. Should the monitors be paid?
*No
#11. Should models be paid more?
*$15/hour is OK for now.
#12. What items should be included in the posted notice as to proper procedures and behavior at the workshops?
(For example, Sunnyside odorless, etc.)
*see notice as now posted
How can these procedures be enforced ?
*job of monitor
#14. How address overcrowding in the workshops and fairness as to "position" relative to the models?
*first come, first served
#15. How can we ensure a variety and high level of sophistication in the poses?
*Variety will be mentioned in Monitor’s Guide — and the committee will consider complaints
raised on this issue by those who attend workshops.
#16. What other improvements need to be made in open workshops ?
Sculpture monitors should consider doing the following:
*to increase the cumulative pose times
*At the end of the pose, to arrange for photographs to be taken
....................................................................
4. Bellows moved to approve the following. (passed unanamously):
#17. Should we request that the next large, available studio be transformed into a workshop studio ?
*whenever a studio comes open - before it is re-rented — it should go before the education committee to
Recommend turning it into a classroom or not.
5. The following two provisions were sent back to the education committee for rewriting
(to include a trial period for new workshops)
#7. What is the recommended mix between classes and open workshops?
*we should have as many viable workshops as we can afford (as determined by the Board) and in the
Space/times that remain, as many classes as can be supported by students
#20. What is the proper number of open workshops that the P&C should sponsor ?
*Per necessity, subject to budget
6. Doyle moved to approve the new exhibition contract . Unanamously approved
7. Beck moved to approve the new studio rental contract (including the restoration of part 8 from the
original contract - which required renters to buy liability insurance) Unanamously approved
8. Miller moved to approve the following studio waiting list policy:
#1 .open studios are offered to those on the waiting list, beginning
at the top (no change))
#2. Those who refuse an offered studio, keep their position on the list (no change)
#3. Those who lease a studio - keep their position on the list.(no change)
#4. Those who have signed 7 seven one-years leases (for the same -- or
for multiple studios -- over any period of time ) go to the bottom of the waiting
list, and will then have the same opportunities for future rentals as anyone
else who is new to the waiting list. (this provision is new -- and gives
opportunities to newcomers that might have been given to those who
have rented studios for over seven years)
9. Doyle moved to table the above motion ( On hearing that directors Jane Ellen and Ed had requested by
email to be present for a vote on this issue) approved unanamously
10. Beck moved to approve the Executive Director job description (with additon of "coordinate member
volunteers") approved unanamously
11. Bill Ewers will proceed to purchase 3 computer workstations (with funds approved in November)
The computer consultant will consult with Beck and Miller regarding software.
12. Doyle moved to approve the following people for membership:
Laurance Lignel
Nadine Warner
CLJ Lancster (unanamously approved)
13. Cossentino moved to approve up to $1000 in scholarships(for P&C classes) for students in Lincoln Park High School
(unanamously approved)
14. Doyle moved for $5000 annual raise for executive director plus $2000 year-end bonus. (unanamously approved)
15. MIller moved that Presidento call for an Executive Director evaluation meeting prior to presenting a motion for
a salary raise. (unanamously approved)
16. Marion moved to raise Marcy's wage by $1.50 / hour. (unanamously approved)
17. Bellows move to approve the letter to James Cuno (director of Art Institute) -- with grammatical corrections.
(unanamously approved)
18. Van Zeyl moved for adjournment. (unanamously approved)
.............................................................................
11-17-04
Attending:
Mike Wilkins
Marion Steffy
Val Yachik
Mike Van Zeyl
Clayton Beck
Mike Doyle
Chris Miller
Ralph Cossentino
Jack Beckstrom (present for discussion of first motion)
Bill Ewers - Executive Director
..................................................................................................................
1. Mike Wilkins moved as follows: to request that the board assign Bill to find
a teacher for a new sculpture class in either Drapery, mold-making,
relief making, or multi-figure sculpture - with Jack Beckstrom providing
initial teacher contacts and Rich Morrow also serving as advisor.
Bill will report on this project after 3 months. Motion approved.
2. Bill Ewers will get prices for the removal of interior wall in coach house
main studio.
3. Changes proposed for "Welcome to workshops" flyer - regarding holding
positions and mission statement at the end. Amended version to be presented in
December.
4. "Quesions regarding workshops" policy list will be distributed by office to
absent board members and discussed in December meeting.
5. Questions regarding classroom rental to teachers will be addressed by
Education committee - which now meets the second Tuesday of every month.
6. Marion Steffy moved to approve the October minutes. Motion passed.
7. Ralph Cossentino moved to accept Treasurer's report. Motion passed.
8. Bill Ewers will provide a memership count on a quarterly basis. Currently there
are 213 full-dues paying members.
9. Ralph Cossentino moved to allocate up to $1500 for phase one of website
redesign. Motion passed. (phase one is new graphics for current site -- phase two
is introducing a members-only section)
10. Bill reported that he attended hearing regarding building violations -- problems
resolved for time being.
11.. Copies of new studio contract were distributed - will be placed for a vote in December
meeting.
12.. Copies of Executive Director job description were distributed - will be placed for a vote in December
meeting.
13.. Quarterly meeting scheduled for Thursday, 12/16
14.. Discussion of studio rental policy will be continued in December. Board members
asked to bring alternative proposals.
15.. Motion by Mike Wilkins to accept Randy Mcclure as new member. Motion approved.
16.. Costs for library shelves will be presented to office tomorrow.
17.. Target date for finalized, legalized version of gallery exhibition contract has been
moved to December
18. Jane Ellen has asked that the following issues will be added to agenda at next
meeting:
1. To hire landscape lady to continue work into the courtyard
2. New easels should be exchanged for heavier ones if possible
3. Money should be put aside to clean and sometimes reframe pictures that we wish
to hang on the premises.
19.. Motion by Mike Wilkins to adjourn. Motion approved.
....................................................................................
10-20-04
Attending:
Mike Wilkins
Marion Steffy
Val Yachik
Mike Van Zeyl
Jane Ellen Murray
Mike Doyle
Mary Qian
Chris Miller
Bill Ewers - Executive Director
..................................................................................................................
1.Marion Steffy made a motion to approve minutes from July. Unanamously approved
2 Mike Wilkins made a motion to approve minutes from September. Unanamously approved
3.Mike Wilkins made a motion to approve the Treasurer's report. Unanamously approved.
4. Bill Ewers will give a monthly report on the number of full-dues-paying members.
5. Bill will provide proxy-packet for each board member consisting of
1. text of proposed changes
2. proxy-ballot allowing each member to selectively vote each change up or down
3. amended list of members who have not voted
6. Bill will go to court hearing regarding building code violations found by inspector
7. A plan for shelves in the library will be costed out and measured to determine relative shelf space
compared to what we now have.
8. Building committee will consider improvements for 2nd floor coach house
9. Scholarship announcement will be promoted as a public relations event.
10. Mike Van Zeyl and Chris Miller will cost out implementation of new website design
11. New Studio contract will be presented at next meeting - without fail !
12. Regarding studio rental policy, at next meeting we will review:
1. studio rental policy - including Mike Doyle's proposal
2. Rents for 2005
3. studio renewal policy
13. Next month is the target date for finalized, legalized version of gallery exhibition contract
14. Next month we will consider the job description of the executive director
15. Motion by Chris Miller to approve the following new members: (unanamously approved)
Priscilla Olson
Rachel Bradley
16. (carried over from last month) -- Bill Ewers will place a survey card near the front door
17. (carried over from last month) - Bill Ewers will call city hall and investigate costs to have
banners on the city poles in front of building
18. (carried over from last month) - Val Yachik will write an alternative version to
Chris Miller's text for a letter from the P&C to the new director of the Art Institute,
and he will e-mail this to board members within a week for their approval.
19. Motion by Chris Miller to adjourn - approved unanamously
...........................................................................
meeting 9-15-2004
attending officers and directors::
Ed Wentz
Mary Qian
Ralph Cossentino
Marion Steffy
Mike Van Zeyl
Ed Wentz
Mike Doyle
Val Yachik
Jane Ellen Murray
Chris Miller
Bill Ewers - Executive Director
...............................................
1. Motion from Jane Ellen Murray, second by Ralph Cossentino:
"The gist of issues discussed by the Board shall be included in the minutes"
Amendment to motion approved as follows:
"The conclusions and directions of issues discussed by the Board shall be
included in the minutes"
Motion, as amended, passed unanamously.
2. Bill Ewers will call painters and contractors to look into repairs in coach house
and main building.
3. The Education committe will meet regularly on the second Wednesday of every
month
4. Mike Van Zeyl will have completed a new design for the website to show the board
at the November meeting.
5. Bill Ewers will place a survey card near the front door to survey new visitors.
6. Bill Ewers will call city hall and investigate the costs to make and put banners
on the city poles in front of the building
7. Flyers for the 2005 scholarship contest will be mailed next week
8. Motion from Marion Steffy - second by Mike Doyle - to approve the following
people for membership:
Edward Klein
Nanci Burnside
motion passed unanamously
9. Motion from Marion Steffy - second by Jane Ellen Murray - to accept treasurer's report.
motion passed unanamously.
10. Office will provide all board members with 10 bylaws changing proxy packets -- so
that board members can get those who have not voted to vote.
11. Motion to approve up to $5000 for a new computer system for the office.
motion passed unamously except for Chris Miller.
12. Bill Ewers will draft a policy for the studio waiting list and present it to the board
13. Chris Miller presented the text for a letter from the P&C to the new director of the
Art Institute. Val Yachik will write an alternative version.
.................................
meeting 7-22-2004
attending officers and directors::
Jayne Bellows
Clayton Beck
Mike Van Zeyl
Ed Wentz
Mike Wilkins
Mike Doyle
Val Yachik
Jane Ellen Murray
Chris Miller
Bill Ewers - Executive Director
...............................................
1. Wilkins moved to receive the treasurer's report. Unanamously approved
2. Following new members were presented :
Martin Kenny
Lenny Wallace
Tilmon Kreiling Jr.
Gilbert Ghez
Beck moved to approve their membership. Unanamously approved.
3. Beck moved to accept minutes from June board meeting. Unanamously approved
4. Jane Ellen has requested that the following be entered into the minutes
of the July meeting:
"Two matters that were not in the minutes and I think they should
be..... I asked for a report at the next Board meeting on how the money
that was raised at xmas by the membership, the Murray foundation money,
the money Ed and I donated from our art show was spent. I also asked
how the money given to us by the City of Chicago would be designated.
(While this was not made in the form of a motion, it was agreed to by
the board.)
I also reminded the Treasurer that $10,000 must be transfered from the
Restoration Fund to the General Fund in December under the terms of a
motion made several months ago by the Board. I think this is important
to keep in mind as we contemplate future spending on improvements."
.. Jane Ellen
........................................................................................................
other issues relating to me:
1. Bill will put committee meeting announcements on the web
2. Bill will draft a policy for the studio waiting list and present it to the board
3. I need to give ballast phone number to office
4. I need to write text for sculpture workshop ad
5. all committees will meet in August
Figure Sculpture workshops at the Palette and Chisel running 4 times weekly - 52 weeks
a year. A budget priced, non-instructed, informal, unique program open to everyone
enthusiastic about sculpture. A kiln is available. See website for details.
re committees:
The education is already scheduled to meet Wednesday , 8/11
Please inform me when the communications committee will meet. I think
we really need to re-visit our website -- as well as the newsletter and other
publications relating to member participation at the quarterlies.
......................................................................................
.................................................................................................
board meeting 6/16/2004
.................................
attending:
Val Yachik (presiding)
Janet Tracy
Marion Steffy
Ralph Cossentino
Mike Wilkins
Mike Doyle
Ed Wentz
Jane Ellen Murray
Chris Miller (taking minutes)
plus:
Bill Ewers (Executive Director)
.................................
Motions presented:
1. Wemtz moved that "We approve the minutes of the May Board
Meeting" Unanamously approved.
2. Murray moved that we accept the Treasurer's report - unanamously approved
3. Wentz moved that approve the new studio leases. Doyle moved that
we postpone the issue until next month. Motion to postpone passed unanmously.
4. Miller moved that studio renewals be limited to seven years.
Steffy moved that we postpone the issue until next month. Motion to postpone passed unanmously.
5. Wentz moved that we approve the following individuals for membership:
Joseph Beard - associate member
Grace Zhang - associate member
Pamela Johnson - associate member
Sheila Taub - Patron member
Jennifer Worsley - non resident member
Zoran Milosevic - non resident member
unanamously approved
6. Wentz moved that we enter the following into the minutes:
1. Tracy's suggested goals for the Education Committee
2. Yachik's suggested goals for the building committee
3. Yachik's suggested goals for the membership committee
4. Miller's report from the Long-Range Planning committee
meeting.
unanamously approved - texts as follows:
( Bill: please insert here items #1, #2, #3 )
.......................................................................................
board meeting 5/19/2004
.................................
attending:
Val Yachik (presiding)
Janet Tracy
Mike Van Zeyl
Marion Steffy
Mary Quan
Jayne Bellows
Mike Doyle
Ed Wentz
Jane Ellen Murray
Chris Miller (taking minutes)
plus:
Bill Ewer (Executive Director)
.................................
Motions presented:
1. Ed Wentz moved that we accept the Treasurer's report - unanamously approved
2. Ed Wentz moved that "We authorize Bill Ewer to hire Coleen Schuetz to work on the garden
with a limit of $1000 start-up cost" Unanamously approved
3. Marion Steffy moved that "We approve the minutes of the April Board
Meeting" Unanamously approved.
4. Jane Ellen Murray moved that "we send a thankyou letter to Christine
for her work as secretary" Unanamously approved
5. Ed Wentz moved that "we spend $1500 to wallpaper the galleries (material
and labor) Unanamously approved.
6. Mike Doyle moved that " We approve $5000 to complete payment in full
on contract to Orchard Construction and its subcontractors"
Unanamously approved.
7. Janet Tracy moved that "we accept the list of committee members and
chairs as follows: (unanamously approved)
Building: Val Yachik (chair), Dominic Catena, Jayne Bellows, Pam Knowles,
Mike Wilkins, Jack Beckstrom
subcommittee for Gallery lighting: Clayton Beck (chair), Val Yachik
subcommittee for studio lighting: Clayton Beck (chair), Val Yachik,
Mike Van Zeyl
Communications: Val Yachik (chair),Ed Wentz, Jane Ellen Murray, Chris Miller,
Mike Wilkins, Mike Van Zeyl
Office Committee: Val Yachik (chair)
Education: Janet Tracy (Chair), Val Yachik (co-chair), Chris Miller,
Clayton Beck, Barbara Lockhardt, Mike Doyle
subcommitte for studio operations: Rich Morrow (chair)
Membership : Ed Wentz (chair), Jayne Bellows
Exhibitions: Clayton Beck (chair), Ed Wentz, Marion Steffy, Janet Tracy,
Jane Ellen Murray
Long Range Planning: Chris Miller (chair), committee of the whole including
all artist members
By-laws: Janet Tracy (chair), committee of the whole including all artist
members
Fund Raising events: Ralph Cossentino (chair), Ed Wentz
Donations and Scholarships
and Community outreach : Marion Steffy (chair), Lenore Murphy
Financial: Committee of the whole board
posted by chris miller at 9:46 PM
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